Goods receiving
Record incoming quantities against the right purchase order, warehouse, bin and tracking details, keeping physical receipt distinct from the supplier invoice.
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Record what arrived, not just what was ordered
A receiving document explains which goods entered the warehouse and in what quantity. Link it to the purchasing source and keep the warehouse, location and applicable lot or serial details with the receipt. Partial receiving lets the team acknowledge an actual delivery while the purchase order continues to show what is still outstanding.
Preserve the source units and cost context
Source-linked receipts use the saved quantity conversion rather than today's edited catalogue rate. Receiving feeds the stock movement and valuation workflow and updates the source order's progress. A supplier bill is still a separate financial event: receiving boxes is not proof that an invoice was entered, approved or paid.
What to know before you start
Saved receiving documents can affect stock and valuation. Check accepted quantities and costs before saving; do not use a receipt merely as an informal delivery note.
Practical questions
Does receiving automatically pay the supplier?
No. Stock receipt, supplier billing and payment are separate steps with separate records.
What if the supplier delivers less than ordered?
Record the actual quantity received. The linked order's received and open quantities help identify the remaining delivery.
Continue the workflow
Inventory purchase orders
Order inventory from suppliers, keep expected quantities and dates visible, and distinguish what has been received from what has been billed.
Lot and batch tracking
Keep lot identity with receipts, warehouse stock and downstream movements, so batch-specific work does not disappear into a single product total.
Inventory operations and valuation reports
Review open inventory work and stock value through supported operations and valuation reports, including warehouse, lot and serial perspectives.